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The pandemic makes it more difficult for non-profit organizations to gain community support and operate. Many are now relying on remote meetings to make crucial decisions to ensure their survival. However it isn’t easy to conduct a successful remote board meeting without the physical presence of all members.

A clear, specific agenda will keep your board meeting remote and on topic at all times. Engage your board members in the agenda-setting process to find out what topics must be covered and then send the agenda to all participants as far in advance as possible so they can prepare. This will help ensure they have a complete understanding of what’s to be discussed and can add any points to the agenda ahead of time. Using an online board portal that is secure to distribute the agenda and other materials will also help to reduce security risks.

Video can enhance engagement in remote board meetings, by adding a crucial face-toface aspect to discussions. Video also allows participants to observe the body language of others and take note of nonverbal cues such as excitement, boredom or impatience.

It can be a challenge for busy boards to plan meetings in person, especially when they have a lot of commitments both professional and personal. Finding the right time that is suitable for everyone is easier with remote board meeting software. Tools such as SavvyCal’s polls for meetings allow you to suggest multiple times for your meeting and allow everyone to vote on which times work best for them. This can eliminate the need to send back-and-forth emails, and could save you time and hassle.